Poplar HARCA is committed to understanding the risks of modern slavery in our supply chains and to ensuring that these risks are mitigated. Following the introduction of the Modern Slavery Act in 2015, we welcome the opportunity to review our supply chains to ensure that we are using ethical suppliers.
We support international efforts to promote practices aimed at the prevention of modern slavery and human trafficking. We expect the same commitment from all organisations we do business with and will not knowingly support any business involved in slavery or human trafficking.
Procurement is mostly undertaken by the Technical Resources and Development Directorates who are responsible for all construction related works and services, along with buying items such as stationery, coffee and mobile phones for the company as a whole.
• Repairs and maintenance is delivered through a series of trade specific Measured Term Contracts. Many of our contractors are small, local firms. A clause requiring compliance with our Slavery and human trafficking statement is now inserted in all new contracts.
• Constructionline - the UK’s register of pre-qualified local and national construction and construction-related contractors and consultants - is used as Poplar HARCA’s Approved List for all small non measured term contract building related works and services.
• We are also members of purchasing clubs – notably Procurement for Housing – and use them to service many of our centralised contracts including the buying of cleaning products and paper.
• Recruiting substantive staff – Poplar HARCA operates comprehensive and transparent recruitment processes which are subject to the oversight of the Human Resources department and periodic external auditing.
• Temporary workers are recruited via reputable agencies under the supervision of our Human Resources department.
We are currently auditing our supply chains, and working with our suppliers, to identify areas where slavery or human trafficking is a risk.
We have a Procurement Policy and Procedure to make sure that buying decisions demonstrate that quality, cost and purpose have been properly considered; and that value for money, added value and social value have been maximized.
For the most part activities since the introduction of the Act have centred on research and scoping. In addition we have:
• met with our principal suppliers to discuss how we can work together to ensure that our responsibilities under the Act are met.
• amended our Procurement Procedure to ensure that buying decisions are compliant with the Modern Slavery Act.
• developed an action plan which sets out the steps we will take over the coming financial year.
Our Board of Directors are committed to preventing slavery from occurring in any part of our supply chains and, accordingly, have approved this statement.
Director Technical Resources